Office Establishment Policy
Office Establishment Policy
While details about the structure and function of each new WCE office may vary from one to another and will likely evolve as circumstances, opportunities and experience dictate, the WCE Board of Directors voted to establish the following guidelines to be followed for the establishment of WCE Offices:
- WCE Offices exist to gather computers, sister-schools, volunteers, press, and funds for WCE and our Partners.
- Fiscal authority for WCE Offices rests with the WCE Treasurer or the Treasurer of an incorporated country Affiliate - depending on the source of the Office's funding.
- Management authority will rest with the WCE President and/or with the Executive Director of an incorporated country Affiliate - depending on the sources of the Office's funding.
- The WCE Board or the Board of an incorporated country Affiliate will decide on the opening or closing of any WCE office, based on the recommendation of the WCE President or Executive Director of an Affiliate.
- Each WCE office will normally have most of the following in place at the time of the WCE Board vote, with the rest following within six months of its creation:
- Local volunteers
- Storage space (also usually a shipping warehouse)
- A strategic ally and/or a university or high school community service program and/or rotary club
- A simple annual budget and workplan including a fund raising plan
- An individual serving as coordinator
- A member of the WCE Board, Council, or Board of an incorporated country Affiliate agreeing to chair the local steering committee
- A local steering committee
- A backup relationship with local recycler
Steps
- Recruit a volunteer who is willing to be Coordinator.
- Recruit a volunteer who is willing to serve as Steering Committee Chair: preferable from WCE Board or Council or incorporated country Affiliate Board.
- Form a small Steering Committee (3 to 9 people).
- Secure a storage, testing, and palletizing area (1,000 square feet) and arrange a monthly drop-off date and time.
- Develop a budget and simple work plan identifying frequency of containers you expect to be filled.
- Recruit a team of volunteers to help with gathering computers, sister-schools, volunteers, press, and funds.
- Hold an annual public computer donation event day including testing and packing and press release.
- Recruit help from a WCE strategic ally and/or a university or high school community service program and/or a Rotary Club.
- Hold and market an annual public computer collection event. Volunteer sources: City Year, Freedom Corps, online services like ServeNet, UNV Online volunteering, and Volunteer Match
- Secure a relationship with a standard commercial shipping warehouse.
- ecure a relationship with a recycler as back-up for missing gear for a container.
- Develop and implement a fund raising plan - see draft city proposal for Schools Project. This should also include unrestricted individual donations and request letter to local foundations.
- Make arrangements with a university to hire a work-study student to coordinate Schools Project and have this person receive orientation from Mora Oommen.
- Recruit and involve local sister-schools and universities interested in being partners with schools and universities in developing countries and coordinate with Mora Oommen.
